Asian Coalition of Tallahassee

Founded 2004

Article I
Name and Address
Section 1 The official name of the non-profit corporation is the Asian Coalition of Tallahassee (A.C.T.)
Section 2 The principal place of business is the residence of the Chairman of the Board of Directors. The mailing address of the corporation shall be P.O Box 227 Tallahassee, FL 32302-0227
 
ARTICLE II
Purpose and Objectives
Section 1 The purpose of this non-profit corporation is to unite the Asian Communities in the Big Bend Area and promote the Asian culture. The objectives are as follows:
a.  To solicit active participation and support from Asian communities and other
     interested parties in Asian affairs
b.  To enhance cultural, social, and economic ties among Asians and Americans
c.  To actively support charitable, educational and humanitarian causes
d.  To advocate for Asian issues and interests
e.  To participate in community activities to promote Asian awareness
 
ARTICLE III
Membership
Section 1 The members of the coalition shall include honorary members, individuals, and associations who are interested in the purpose of the coalition. All members of the coalition are based on a voluntary participation and membership is subject to approval by the Board of Directors.
Section 2 Association representatives and individual members shall comprise the Council of Representatives.
Section 3 An honorary member is an individual, selected through procedures developed by the Board, who has made significant contributions for the advancement of the goals of the Coalition. An honorary member is a non-paying and non-voting member.
Section 4 An organization shall be represented by one representative for every 25 members but limited to a maximum of four representatives in the Coalition.
Section 5 The annual meeting of the Council of Representatives of the coalition shall be held in February each year for the purpose of informing the members of the business of the coalition. Meetings of the membership of the coalition may be called from time to time at the discretion of the Board of Directors.
Section 6 At any meeting of the Council of Representatives, a majority of the council members shall constitute a quorum.
Section 7 Quorum may be waived by two thirds of affirmative votes of the Board of Directors. It shall require two-thirds of the votes of the Council of Representatives present to pass a resolution.
 
Article IV
Board of Directors

Section 1 The activities and the property of the coalition shall be managed by a Board of Directors. They are as follows: the Chairman, Chairman-elect, Secretary, Treasurer, Auditor, Directors of Public Relations, Media Relations, Educational/ Cultural Affairs, Business/Fund Raising, Student and International Affairs, Technology, FSU - ASIAN AMERICAN STUDENT UNION (AASU), Current President Big Bend Filipino American Association (BBFAA), Current President Indian Association of Tallahassee (IATLH), Current President Chinese Association of Tallahassee (CAT). Except for the Chairman-elect who serves for a four-year term, each director shall serve a two-year term.
Section 2 The board of directors shall be elected by the Council of Representatives in January.
Section 3 The Board of Directors shall organize and supervise all activities of the coalition, determine membership fees, and institute policies on fund raising, publicity, and public relations.
Section 4 The Board of Directors are responsible for the annual meeting of the Council of Representatives.
Section 5 The directors shall not be personally liable for the debts, liabilities or obligations of the coalition.
Section 6 The Board of Directors shall hold an annual meeting in January, prior to the annual meeting of the Council of Representatives in February. The Board shall hold meetings as needed.
Section 7 A quorum is defined as five Board members present. In case of a tie, the vote of the Chairman prevails.
Section 8 Duties of Chairman, Chairman-Elect, Secretary, Treasurer, Auditor, Directors of Public Relations, Media Relations, Education/Cultural Affairs, Business/Fund Raising, Student and International Affairs and Technology are as follows:
a. The Chairman (usually the principal) shall supervise all activities of the coalition; preside at all meetings for the Board of Directors.
b. The Chairman-elect shall act for the chairman in his/her absence, and to carryout functions as the Board may direct.
c. The Secretary shall keep a record of all proceedings of the board and of board meetings. The Secretary shall prepare and file announcements, correspondence, and to carryout other duties as directed by the Board.
d. The Treasurer shall be accountable for all funds belonging to the coalition; maintain bank accounts in depositories designated by the Board of Directors. The treasurer shall prepare and file federal and state tax forms as required.
e. The Auditor shall audit the book of accounts annually and whenever deemed necessary by the Chairman; audit any financial statements released by the Coalition; and to carryout other duties as directed by the Board.
f. The Director of Public Relations is responsible for the promotion and coordination of activities between the coalition and the community and to carryout other related duties as directed by the Board.
g. The Director of Media Relations is responsible for the promotion and coordination of activities between the coalition and the media and to carryout other related duties as directed by the Board.
h. The Director of Education/Cultural affairs is responsible for organizing, promoting and implementing educational and cultural programs.
i. The Director of Business/Fund Raising shall be responsible for organizing, promoting, and implementing fund raising activities.
i. The Director of Student and International Affairs is represented by the current Director of FSU Center for Global Engagement Head and shall be responsible for promoting the goals of the coalition at Florida State University.
h. The Director of Technology shall be responsible for maintaining the web site and other technology needs of the coalition.

 
Article V
Membership Fees
Section 1 The annual membership fees shall be $100 for an association and $25.00 for each individual member.
Section 2 Renewal of annual membership fees is due on January 15 with a grace period until the close of business day of March 31 of current calendar year.
 
Article VI
Programs and Activities
Section 1 The coalition shall engage in and promote educational and cultural, public relations, recreational, charitable, economic, and fund raising activities. Such activities and programs are based on a voluntary participation of the members and other interested parties.
Section 2 Participation fee shall be adjusted if needed, according to the anticipated expenditures of the activities and programs, all of which are non-profit.
 
Article VII
Voting Rights
Section 1 An individual member is entitled to one vote.
Section 2 The number of votes that an association is entitled to is limited to the number of representatives it has in the Coalition, subject to the provisions stipulated in section 4, Article III.
Section 3 Proxy voting procedures shall be developed by the Nomination and Election Committee which will be organized by the Board of Directors.
 
Article VIII
The Executive Office
Section 1 The executive officer of the association shall be the Chairman of the Board.
Section 2 Other members of the Board of Directors shall comprise other officers whose duties have been specified in Article IV.
Section 3 The executive officer, jointly with other officers, shall determine and prepare the activities and meetings with inputs and assistance from the Council of Representatives.
Section 4 The Chairman shall be the chief executive officer and active head of the association. The Chairman shall have general supervision and management over all coalition activities and affairs. The Chairman shall preside over the duties of other officers in agreement with the Board of Directors.
 
Article IX
Grounds for Termination of Membership
Section 1 Any of the following are grounds for termination of membership and/or impeachment from office:
a. non-adherence to the standards of good conduct of the community bringing dishonor to the Coalition;
b. nonpayment of membership dues;
c. misappropriation of the Coalition’s funds;
d. misuse of the Coalition’s name; and
e. other grounds that are contrary to the best interest of the Coalition as determined by the Board of Directors.
Section 2 Termination shall be decided by a majority vote of the Board.
 
Article X
Finances, Contracts, Loans, Assets
Section 1 All contracts on behalf of the Coalition shall be subject to approval by the Board.
Section 2 All checks, drafts, and other orders of payment issued on behalf of the Coalition that exceed $200 shall be signed by any two of the following officers: Chairman, Chairman-elect, and Treasurer. All checks, drafts, and orders of payment in the amount of $200 or less may be signed by one of the three aforementioned officers. No checks, draft, or orders, regardless of
amount, shall be issued without prior approval of the Chairman.
Section 3 All funds of the Coalition shall be deposited within 5 working days to the bank approved by the Board.
Section 4 All fund raising activities on behalf of the Coalition shall be approved by the Board.
 
Article XI
Records and Minutes of Meetings
Section 1 The Coalition shall maintain and update financial records, minutes of meetings, and historical effects.
Section 2 Any member interested in inspecting the books of accounts or other records of the Association can do so in writing to the Chairman, subject to the provisions of Section 617.1602, Florida Statutes.
 
Article XII
Fiscal Year
The fiscal year of the Association shall begin on January 1 and shall end on December 31 of the current calendar year.
 
Article XIII
Ratification and Amendments
Section 1 The By-laws shall become effective upon an affirmative vote of one-half plus one of the members of the Board present.
Section 2 The By-laws may be amended by an affirmative vote of one-half plus one of the members of the Board present.
Section 3 The Board shall notify the members by mail of any proposal amendments to the By- Laws one month prior the Annual Meeting.

 

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